Q. Why was the EYFS Tracker developed?
A. The EYFS Tracker was initially developed in 2008 by Mime working in partnership with the Early Years team in the London Borough of Wandsworth. Wandsworth needed an easy to use system to help their settings demonstrate the impact of their work to Ofsted, as well as to parents. Since then the Tracker has been used by hundreds of schools, nurseries and childminders across England and abroad to track the progress of tens of thousands of children.
Q. How do we get started on the Tracker?
A. As the system is web-based, there is nothing to install or set up, and once you have created an account you can get started straight away (we don't need your credit card details to sign up).
You can sign yourself up for our free 6 week trial by filling in your details on the registration form here.
To start tracking, you will simply need to enter details for your children in the My Children section. As a minimum, you need to include their first name and surname, and year group or date of birth (although more information allows you to customise the analysis reports further). You can then go to the Results section, select the relevant cohort and term from the drop-down list, and start recording your judgements.
Q. How much does the EYFS Tracker cost?
A. The price of the tracker depends on how many children you plan to use on the system. Please email us at firstname.lastname@example.org with an indication of the number of children or forms of entry you have, and we will let you know the cost. Licence costs cover unlimited use for as many users as you require on the system, technical support and free upgrades.
Q. What security measures and backup policies do you have in place?
A. We take security of your sensitive data very seriously and as such:
All data is backed up and encrypted to a further ‘offsite’ location daily as part of the service which we manage.
- Security certificates are used on the website, similar to those employed by banks, to help prevent hacking.
- Data is held on a secure server, with multiple levels of 24/7 security.
- All our employees that have access to the system are DBS checked.
- The system locks automatically after a number of minutes non-use, to ensure that a computer left unattended will not allow access to the system.
- All user passwords are encrypted and only known to users themselves.
- Where handling personal data, Mime Consulting shall abide by the terms of the General Data Protection Regulation (GDPR).
- We adhere to a strict Information Security and Data Protection Policy (available on request) to ensure compliance with GDPR. All employees and sub-contractors requiring access to confidential or Sensitive Data sign to confirm their acceptance of this policy.
- We are registered with the Information Commissioners Office (reference number: Z1059351) and have a data sharing agreement with the Department for Education (only available to companies passing a series of strict security standards).
Q. Are you GDPR compliant?
A. Yes, our systems and processes are aligned with GDPR. For more information please refer to our EYFS Tracker GDPR Key Facts document.
Q. Which Internet browsers can I use the Tracker on?
A. The EYFS Tracker has been tested on all modern web browsers (including Firefox and Chrome) but works best with Internet Explorer.
Q. Can I track from Entry?
A. Yes, you can choose to have an assessment “On Entry” in each year.
Q. What happens at the end of my 6 week trial?
A. If you want to sign up for the EYFS Tracker, you can let us know at any point during your 6 week free trial and we'll simply 'extend' your Username(s). Any data entered during the trial period would still be available to you if you do choose to go ahead.
Q. What training and support do you offer?
A. The EYFS Tracker is very easy to get to grips with, you won't need any training to get up and running. Each screen on the Tracker has a dedicated help page accessible by clicking the button in the top right corner. You can get get an overview of the functionality by watching the video demo. We also offer monitored email support for our subscribers.
We are also able to offer training sessions, depending on demand and also attend Early Years exhibitions where you can come and see us to ask any questions.
Q. How can I find out more about the Tracker?
A. If you haven’t already, please view the 10 minute video which takes you through most of the key features of the Tracker. You can also take a free, no risk 6 week trial to explore the features for yourself. If you have any further questions, please don’t hesitate to get in touch with us at email@example.com, or call us on 0208 099 4240.
Q. Will you send spam to my email address?
A. No. We take your confidentiality very seriously and will never pass your email address or details on to any third party. Your details and the details of the children you enter are held on our secure server as described above.
Q. Who are Mime and what else do you do?
A. Mime is a specialist consultancy focusing on the intelligent use of data to aid decision making. In addition to designing and developing the EYFS Tracker, we offer a range of management information (MI) consultancy services, including research, analysis, visualisations, managed services and capacity building. We also specialise in user-friendly software and website design to help automate data collection, analysis and reporting. Check our website for more information.
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